Coffee and Numbers
Accounting for WordPress
☕
Self-Hosted Bookkeeping for Freelance Creatives
Full accounting for WordPress — from two coffees a month.
A lightweight, self-hosted WordPress plugin for invoicing, expenses, mileage tracking, VAT/tax filing, and built-in GDPR compliance. Designed exclusively for solo freelancers and visual creatives — without agency bloat or enterprise pricing.
No credit card required · Installs in 60 seconds on any WordPress site
yourportfoliosite.com/wp-admin/admin.php?page=coffee-numbers
Self-Hosted & Private
WP Admin
Posts
Media
Pages
Coffee & Numbers
Plugins
Settings
Creative Ledger Overview
Tax Year 2024/25 · Q2 Solo Summary
AI Receipt Scan: 4 new
MONTHLY INVOICED
£3,420.00
+18% vs last mo
PENDING EXPENSES
£412.50
5 items scanned
VAT / TAX RESERVE
£684.00
Set aside for HMRC
BUSINESS MILEAGE
142 mi
£63.90 allowance (45p)
Recent Creative Client Invoices
View all
Kinfolk Studio Shoot
INV-2024-041 · 3 Day Rate
£1,650.00
Paid
Brand Identity Package
INV-2024-042 · Milestone 2
£1,200.00
Pending
Editorial Illustration Q3
INV-2024-039 · Net 14
£570.00
Overdue (2d)
Quarterly Net Cash Flow
Calculated from self-hosted SQLite/MySQL entries
Gross Invoiced
£10,260
Deductible Expenses
£1,840
Est. Take-Home Profit:
£7,736.00
UK · US · Canada · AU · SA
Multi-currency & local rules
GDPR Tools Built-in
Client data export & right-to-erase
Freemius Secure Licensing
Automated updates & checkout
100% Data Privacy
Stored strictly on your own host
DESIGNED FOR VISUAL FREELANCERS
Tailored for how solo creatives actually work
Say goodbye to bulky enterprise software designed for 50-person agencies. Manage your books straight inside your portfolio site.
Photographers
Gear depreciation schedules, shoot day-rate invoicing, location travel mileage logs, and equipment rental netting.
Designers
Retainer billing, milestone deposits, commercial font and mockup expense tagging, clean PDF invoices.
Architects
Phase tracking, frequent on-site visit mileage, planning permit disbursements, structural contractor splits.
Illustrators
Print run royalty tracking, art supply receipts scanning, multi-currency licensing deals, non-resident withholding.
Videographers
Heavy equipment rental deductions, sound tech day-rates, multi-staged production deposits, hard-drive write-offs.
Writers & Copywriters
Per-word or per-piece billing engines, paid research database deductions, editorial retainer automation.
Visual Artists & Makers
Physical art sales, workshop fees, consignment splits, gallery commission tracking, and supply cost write-offs.
Freelance Consultants
Hourly and day-rate tracking, client expense reimbursement, automated retainer invoicing, and quarterly tax deductions.
Boutique Creative Studios
Subcontractor payouts, multi-currency licensing agreements, overhead allocation, and seamless year-end accountant packages.
Keep your financial data where your site lives
Zero third-party cloud lock-in. Your invoices, client rates, and ledger figures rest securely in your own MySQL database. Export or back up anytime.
Included in Free & Pro
Tax time without the Sunday evening panic
Automated quarterly calculations for UK VAT, US Sales Tax, and GST. Instant accountant-ready CSV summaries and Self Assessment SA100 field mappings.
Accountant-ready exports
Zero monthly bloat — 5 minutes a week
Snap photos of coffee receipts or transport tickets, send tailored branded PDF invoices in 2 clicks, and get straight back to creating great work.
Frictionless workflow
HONEST, CREATIVE-FRIENDLY PLANS
Accounting from two coffees a month
Transparent pricing designed to fit a freelance budget. Each tier is a single, standalone purchase powered by Freemius.
Which one do you need? If you don’t run an online store via WooCommerce, skip straight to Pro. The WooCommerce tier is only for creators selling digital downloads or physical goods.
FREE
Starter
£0
/ forever
Core self-hosted ledger essentials for new freelancers just getting set up.
Up to 5 client invoices per month
Manual expense & mileage tracking
VAT & local sales tax summary ledger
Accountant CSV exports & GDPR tools
AI receipt scanning
FREELANCER FAVORITE
PRO
☕☕ 2 coffees/mo
£9
/ month
Billed monthly or annually
Full automated bookkeeping designed for active solo visual creatives.
Unlimited client invoices & estimates
AI Receipt Scanning via Claude API
PDF invoice generator with company logo
Estimate and proforma generator with company logo
Multi-currency support (GBP, USD, EUR, AUD, CAN, ZAR)
WOOCOMMERCE PRO
☕☕☕ ~3 coffees/mo
£13
/ month
Billed monthly or annually
For visual artists, illustrators, and makers selling prints or digital goods via Woo.
Everything in Pro, plus:
Instant WooCommerce order & refund sync
Stripe & PayPal transaction fee netting
COGS-aware net profit tracking
Digital downloads EU VAT OSS treatment
WooCommerce Subscriptions tagging
Display prices shown in GBP (£). Freemius automatically handles multi-currency checkouts in USD ($), EUR (€), CAD ($), and AUD ($).
Looking for full annual discounts, non-profit or multi-site licenses? View our full pricing page.
“I used to dread bookkeeping every Sunday evening. Having Coffee & Numbers right inside my WordPress portfolio dashboard made logging client shoots and travel as easy as uploading a blog post.”
Marcus Reid
Commercial & Editorial Photographer, London UK
Coffee and Numbers
A product by njkcreative. All rights reserved.